Student Attendance Policy Q&A
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The following absences are considered excused absences:
1. Personal illnesses that do not exceed four consecutive days. Illnesses that extend beyond four days will require a doctor's note.
2. Documented health care appointment, if the student begins classes or returns to school on the same day as the appointment
3. Observance of religious holy days
4. Family emergency
5. Juvenile court proceeding documented by a probation officer
6. Required screening, diagnosis, and treatment for Medicaid-eligible students
7. Board-approved extracurricular activity
8. Temporary absence resulting from any cause acceptable to the principal or superintendent.
It is the responsibility of the parent/guardian to call the school each day regarding the student absence to explain the reason. Absences not cleared within 72 hours will be considered unexcused.
Any absence not listed above will be considered an unexcused absence. Examples of unexcused absences include, but are not limited to, class cuts, car trouble, over sleeping, personal business, vacation, etc.
Yes, students can make up work for both excused and unexcused absences. However, when the absence is determined to be "unexcused," 30 points will be deducted each day from assignments missed due to unexcused absences. top
Q Will students need a doctor's note every time they are absent due to illness? top
When a student's absence for personal illness exceeds four consecutive days, the student must present a statement from a physician or health clinic verifying the illness or other condition requiring the student's extended absence from school. The principal and/or attendance committee may, if the student has established a questionable pattern of absences, also require a physician's or clinic's statement of illness after a single day's absence as a condition of classifying the absence as one for which there are extenuating circumstances. top
Yes, a death in the family and other such emergencies are included in the list of excused absences. top
Circumstances such as parent illness will be evaluated on a case-by-case basis by the student's principal in determining whether the absences will be excused or unexcused. top
Family vacations need to be taken during scheduled breaks, as denoted on the official school calendar. Texas Statute does not allow a student to be absent from school for vacation during instructional days. top
The District's Board of Trustees approved the attendance policy, with input from campus principals and central office staff. top
The new attendance plan was adopted because of the District's belief that good attendance equals high achievement. The best way for HEB ISD students to be prepared for the increased academic requirements facing all Texas students is to be in school each day so they have full access to instruction in the Texas Essential Knowledge and Skills (TEKS). top
An analysis of student absences for the 2001-2002 school year indicated that there were a significant number of students who had excessive absences and overall, district attendance percentages have declined over the past several years. top
Tougher academic standards are the primary reason for the revisions to the District's student attendance policies. A secondary reason is the loss in state revenue to the District. State funding for Texas public schools is based on the average daily attendance of all students enrolled in the District. top
A student between the ages of 6 and 18 must attend school and District-required tutorial sessions unless the student is otherwise legally exempted or excused. A student who voluntary attends or enrolls after his/her eighteenth birthday is required to attend school each school day. Upon enrollment in pre-kindergarten or kindergarten, a child must attend school. The District may initiate withdrawal of a student for non-attendance if the student has been absent 20 consecutive school days, or repeated efforts by the District truant officer and/or principal to locate the student have been unsuccessful, or if a student 18 years or older has more than five unexcused absences in one semester or trimester. A student shall not receive credit for a class or school year unless the student has maintained a minimum of 90% attendance in that semester/trimester. top
A student in grades 1-8 may not receive credit and may not be promoted if he/she has been in attendance fewer than 90% of the 177 school days. Students in grades 9-12 who do not maintain 90% attendance in each class per semester/trimester may not be promoted or receive credit for a semester/trimester course. Attendance is recorded each grading period and reported as part of the report card. top
After absences exceed the number allotted in a semester/trimester, the student and parent will be notified in writing by the school administration that the student may be assigned an alternative learning activity (ALA) to ensure compliance with the state's required attendance percentage. For every absence thereafter, the student will complete an alternative learning activity to support his or her appeal to the attendance committee, if it is deemed appropriate by the campus administrator. top
Parents/guardians of students who have accumulated more absences than allowed for class credit must present a written appeal for extenuating circumstances to the Campus Attendance Committee appointed by the principal and authorized by the Board of Trustees. After the review of all pertinent documents (written verification of alternative learning activity/extenuating circumstances) and information, the Campus Attendance committee may grant a student the opportunity to regain credit by meeting designated requirements. The student shall assume the primary responsibility for all documentation being furnished to the attendance committee for review. Students whose petitions for credit are denied may appeal the Campus Attendance Committee's decision, in writing, to the Central Office Administrative Committee within two days of the receipt of the Campus Attendance Committee hearing decision notice. The student or the student's parent(s) may appeal in writing the Central Office Administrative Committee decision to the Board within two days of receipt of the Central Office notice. Responsibility for requesting consideration of extenuating circumstances rests with the student and his/her parent/guardian. top
A student absent from school without an excuse for ten (10) or more days or parts of days within a six-month period in the same school year or on three (3) or more days or parts of days within a four-week period is considered truant and in violation of compulsory attendance laws. The parent is subject to prosecution (TEC, Sec. 24.0939) if the student fails to comply with attendance laws. The student is subject to prosecution (TEC, Sec. 24.094) or referral to juvenile court is he/she fails to attend school as required by law. top
Students with outstanding attendance can be exempt from taking a certain number of final exams at the end of the semester (junior high) or trimester (high school). Students earn tickets, which exempt them from the exams. Students and parents should inquire for more details at their school, but some basic information is provided here:
Junior High (grades 7-9)
0 Absences = 2 tickets
1-2 Absences = 1 ticket
10th grade - 0 Absences = 2 tickets; 1-2 Absences = 1 ticket
11th grade - 0 absences=2 tickets; 1 absence=2 tickets; 2 absences=1 ticket
12th grade - 0 Absences = 3 tickets; 1 Absence = 2 tickets; 2 Absences = 1 ticket
Students who record no more than two absences in a trimester/semester will be eligible to participate in the final exam exemption program
ANY absence of one period or more will constitute an absence for that day.
Students will be required to report to each class at the time of the final exam administration in compliance with the state attendance requirement
Exemption passes may be used in the qualifying trimester/semester only and may not be held from one trimester/semester to the next
Students may choose to take any final exam and not use their exemption pass, if they determine the need or desire to have a recorded grade
For more information, please refer to the On-line Board Policy Manual.
Events & Calendars
[Oct 1] : No School - Elementary Conf. & Prof. Dev.
[Oct 3] : End of 1st Six Weeks
[Oct 13] : Holiday - District Closed (Columbus Day)
[Nov 14] : End of 2nd Six Weeks / Early Release
[Nov 26] : Thanksgiving Break Begins (through Nov. 28th)