Elementary Transfer Application Frequently Asked Questions (FAQs), 2020-2021 School Year

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    Frequently Asked Questions About Elementary Transfer Application, 2020-2021 School Year


    1. Who is eligible for a Transfer? There are four scenarios for eligibility.

    • Intradistrict Transfer - When a student LIVING INSIDE THE DISTRICT is requesting to move from one HEB ISD school to another HEB ISD school.
    • NEW Full Time HEB ISD Employee Child - When a full-time district employee who lives outside the district boundaries is requesting that their child/children attend an HEB ISD school.
    • RETURNING Full Time HEB ISD Employee Child - When a full-time district employee who lives outside the district boundaries is requesting that their child/children RETURN to their HEB ISD School.
    • RETURNING Schools of Choice Participant living OUTSIDE DISTRICT - This is the required annual Interdistrict transfer application. There is no need to re-apply for the Schools of Choice program.

     

    2. How do I apply for a transfer for my student?

    You may complete the 2020-2021 HEB ISD Elementary Transfer Application online at www.hebisd.edu/transfers.

     

    3. When can I apply for a transfer?

    The 2020-2021 Transfer Window is open from January 6, 2020 – February 28, 2020. After the window has closed, the principal and/or Central Office Review Committee shall consider transfers only for those deemed extreme conditions/hardships.

     

    4. What is the process the District uses to determine the result of my request for a transfer?

    The accepting principal shall review each application and may consult with the principal of the student’s attendance zone campus prior to finalizing their decision.

    Transfer review will occur in August after all registrations are complete and are dependent upon availability of space within the grade level.

    Applicant priority based on the following:

    1. Special education siblings (State Law)
    2. Transfer siblings
    3. Employee children
    4. 6th grade students who completed 5th grade (District Policy FDB (Local))
    5. Others considered by date/time of application

     

    5. How will I know the result of my transfer application?

    For transfer applications received during the window, the campus will notify the parent/guardian via email regarding approval or denial of the transfer in mid-August.

    A denied transfer may be appealed to the office of the Assistant Superintendent of Elementary Administration. This appeal must be in writing and will be reviewed by the Central Administration Review Committee.

     

    6. Is bus transportation provided?

    No.
    The District does not provide transportation for a student attending a school outside his or her attendance zone.

     

    7. Do students have to apply for a transfer every year?

    Students that live IN-DISTRICT must apply during the transfer window. If accepted, the student does not need to apply the following year(s) as long as they remain enrolled in the originally requested school (through 6th grade).

    Students that live OUT-OF-DISTRICT must apply annually during the transfer window. Once a student is considered (approved or denied), no additional transfer requests will be accepted for the remainder of the academic year.

     

    8. What are the reasons a transfer may be rescinded?

    Reasons as stated in Board Policy FDB (REGULATION):

    The Superintendent or designee may rescind a transfer if the student exhibits poor attendance or poor academic performance or if the student does not comply with campus policies, rules, or regulations including, but not limited to, the Student Co de of Conduct. A transfer may also be rescinded if class size exceeds state guidelines, facilities become overcrowded, or other reasons deemed to be in the best interest of the District or campus.

     

    9. What happens to my transfer if I move from inside to outside of HED ISD district boundaries?

    A resident student who moves out of the District during the school year may be permitted to continue enrollment for the remainder of the six-week grading period, provided that the student does not have any documented discipline or attendance problems. (District Policy FDA Local)

    A resident student actively enrolled in a Schools of Choice program, who moves out of the District during the school year may be permitted to continue at the current campus, in the current program. An HEB ISD Transfer Application will need to be completed. Please contact your student’s school office for assistance.

     

    10. If a student requests a District transfer to attend a junior high school outside of his/her junior high school attendance zone and has not attended an elementary school that “feeds” the requested junior high school is he/she eligible to participate in UIL or extracurricular activities?

    No.
    According to local policy a student who has not attended a “feeder” elementary school on a transfer would be ineligible for one year (365 calendar days) from the date of enrollment.

    Students enrolled in athletic programs shall not participate in UIL-sanctioned contests at any level during their year of ineligibility, but may participate in practices before, during, and after school.

    Students enrolled in Visual and Performing Arts programs may participate in performances on campus as specified by the Texas Essential Knowledge & Skills. However, Visual and Performing Arts students who transfer from zoned school to attend another school outside his/her attendance zone shall not participate in UIL contests or extracurricular events for 365 days.

     

    11. If a student requests to attend a high school outside his/her residency attendance zone but has attended 9th grade in a junior high school that “feeds” the requested high school for at least one calendar year, is he/she eligible to participate in extracurricular activities on the first day of his/her tenth (10th) grade year?

    Yes.
    According to local policy as long as all UIL eligibility requirements are met, the student would be eligible to participate on the first day of his/her 10th grade year.

     

    12. If a student requests to attend a high school outside his/her residency attendance zone but has not attended a junior high which feeds the requested high school, is he/she eligible to participate in extracurricular activities on the first day of his/her 10th grade year?

    No.
    According to local policy students who request an In-District high school transfer any time during the 9th grade or thereafter may not participate in extracurricular activities for one year (365 calendar days) from the date of enrollment in high school.

    Students enrolled in the Visual and Performing Arts programs may participate in performances on campus as specified by the Texas Essential Knowledge & Skills. However, Visual and Performing Arts students shall not participate in UIL contests or extracurricular events.

    Students enrolled in athletic programs shall not participate in UIL-sanctioned contests at any level during their year of ineligibility, but may participate in practices before, during, and after school.

     

    13. Central Junior High School Only

    If a student attends Central Junior High School in the 9th grade but requests to attend a high school outside his/her high school residency attendance zone, is that student eligible to participate in extracurricular activities at the beginning of his/her 10th grade year?

    No.
    According to local policy, students enrolled at Central Junior High shall be eligible to participate in UIL and extracurricular activities at the 10th grade level only in the high school residency attendance zone in which the parent and student resides.

    Students enrolled in the Visual and Performing Arts programs may participate in performances on campus as specified by the Texas Essential Knowledge & Skills. However, Visual and Performing Arts students shall not participate in UIL contests or extracurricular events but may participate in practices before, during, and after school.

    Students enrolled in athletic programs shall not participate in UIL-sanctioned contests at any level during their year of ineligibility, but may participate in practices before, during, and after school.

    Exception: An incoming 9th grade student may request their intent to transfer to attend a High School outside his/her residency attendance zone to participate in a UIL activity not offered on the Central Junior High School campus such as baseball, softball or men’s soccer. A transfer application must be submitted during the Window Dates from: August 1 until the 1st day of school of student’s 9th grade year. Applications may be obtained from the HEB ISD Administration Building – Secondary Administration Office. After declaration of intent has been submitted, in the form of a transfer request, student would be required to sit out 365 days during his/her 9th grade year. This period is necessary in order to make the student eligible for sub-varsity participation only during his/her sophomore year, per UIL rules. During student’s 9th grade year, he/she shall not participate in UIL-sanctioned contests at any level during this year of ineligibility but may participate in practices before, during and after school.

     

    14. If a student is attending a junior high or high school and moves out of that attendance zone to another junior high or high school zone, can he/she request a transfer to stay at the campus he/she had been attending?

    Yes.
    Since UIL eligibility has been met at that campus, the student would not be required to sit out for one year (365 calendar days). Approval of transfer request would be contingent upon space availability at campus, student’s grades, attendance and discipline records.

     

    15. If a student is attending a junior high or high school on an In-District transfer and elects to return to the junior high or high school in his/her residency attendance zone will he/she be eligible to participate in UIL and extracurricular activities?

    No.
    If a student attends a junior high or high school and establishes UIL eligibility (by sitting out 365 days and then participating in UIL/extracurricular activities) a subsequent transfer to return to the junior high or high school in his/her residency attendance zone will result in the student being ineligible for UIL-sanctioned contests at any level for 365 days, but may participate in practices before, during and after school.

    Exception: If the student did not establish UIL eligibility (by sitting out 365 calendar days and then participating in UIL/extracurricular activity), and elects to return to the junior high or high school in his/her residency attendance zone, the student would then have to sit out 15 days before participating in UIL/extracurricular activities.

     

    16. If a student transfers to a School of Choice outside his/her attendance zone is the student eligible to participate in UIL and extracurricular activities?

    If a student transfers to a junior high outside of his or her attendance zone to participate in a Schools of Choice program at the first opportunity he/she had the opportunity to do so, he/she will be immediately eligible so long as all requirements of UIL are met. If the student leaves the Schools of Choice program and returns to the school of the parents’ attendance zone, the student is not eligible to participate in UIL-sanctioned contests at any level for 365 calendar days, but may participate in practices before, during and after school.